The Sponsorship Management Tool

Once activated, the Sponsor Management Tool will be included in your Organization backend under the Project management section.

Click the dropdown arrow in front of Sponsorships to open the sponsorship options.

Overview

Under Overview you have a full overview of your sponsors, the contributions of your sponsors and the exclusive sponsor pages. “Total” indicates the number of created items, “Public” indicates how many of these items are published and “Quota” indicates the number of items you are allowed to create. Contributions are unlimited, so no quota is needed here.

Sponsors

Under Sponsors you will be managing all your sponsors, sponsor contributions and contributed sites.

Sponsored Projects

Under Sponsored Projects you will be able to add Projects to your organization to the pool of available projects to be used for sponsorships.

Click Add Project on the top right of the window to open the Add Project window. Here you are able to search for projects or select directly from suggested projects. Click ADD at the bottom of the project card you want to add.

If you are not a member of the project you want to add you have to request permission to the projects owner before it will be added.

Once you have added the projects to be sponsored, you can then add them to the sponsors in the Sponsors section. You can add new projects at any time.

Sponsorship Management Navigation

Once you start creating sponsors, linking projects, creating contributions and linking benefitet sites, it may seem complicated to navigate through all, but with the navigation bar on the top of the Sponsorship Management page you can easily navigate between each different level. Simply click on the respective icons to jump to the level you want to manage.

By clicking on the dropdown arrow in front of each level, you are also able to select a specific item to manage.

Creating Sponsorships

Creating a Sponsor

In the Sponsorship Management page click the plus icon (+) to create a new sponsor. Name the sponsor in the Create Sponsor window and click CREATE.

The new sponsor will now appear in the sponsors list. The sponsor row includes the following columns:

• Sponsor name and logo image

• Number of projects linked to sponsor

• Number of contributions of sponsor

• Publication status

• Exclusive sponsor page status (activated or deactivated)

• Creation and last update date

Sponsor Details

Click on the sponsor’s name in the list or on the more options (3 dots icon) on the right of the row and then Show details to open the Sponsor details section.

In the Sponsor details section you can fill out all information regarding the sponsor. Upload the logo of the sponsor and fill out the details section as good as you can and click PUBLISH on the top of the details section. (The slug field is mandatory)

Adding a project to a sponsor

Before adding a project to your sponsor make sure you added it to your Sponsored Projects pool first. To add a project click on No Projects or go to more options (3 dots icon) and select Add Project.

The All Projects page for that sponsor will open. Here you can find all projects that are linked to this sponsor.

Click on the + icon in front of All Projects on the top of the page to open the Link Sponsor to Project window. Click LINK to link the project to the Sponsor.

The project will then be added to the All Projects list. The project row includes the following columns:

• Project name

• Number of contributions per project

• Project state (live/draft)

• Sponsor state (active/inactive)

On the more options button (3 dots icon) on the right side of the project row you can:

• Show details (opens the details bar)

• Create a new contribution

• Show existing contributions

• Deactivate project (project will remain in the list but will not show sponsor in the project profile)

• Open project profile page (in new tab)

• Unlink project from sponsor

Frontend view

Once a sponsor is published and linked to a project, it will appear on that project’s frontend under the tab SPONSORSHIPS.

Adding a contribution to a project

Once you have created your sponsor and linked a project to it, you can then create a contribution of that sponsor to the linked project.

While still on the All Projects page, click on the Contributions button on the project row or go to more options and click Create Contribution.

The Contributions page for that project will open. Here you can find all contributions that were created for this project from this sponsor.

Click on the + icon in front of Contributions on the top of the page to open the Create Contribution window. Type in the title of the contribution and click CREATE.

The contribution will then be added to the Contributions list. The contribution rows include the following columns:

• Date/Period of contribution

• Contribution title

• Number of benefitet sites

• Project linked

• Publication status of contribution (live/draft)

• Creation date

• Last update

On the more options button (3 dots icon) on the right side of the contribution row you can:

• Show details (opens the details sidebar)

• List benefitet Sites (opens Benefitet Sites page)

• Show existing contributions

• Publish contribution

• Delete contribution

Click on the contribution title or on Show details to open the Contribution details sidebar and fill out the fields. Once you’re done, click PUBLISH to publish the contribution.

To add quantities to the contribution, click on the + (plus icon) next to Quantities. Choose the category and insert value.

Frontend view

Once a contribution is created for a project, you can view it under the CONTRIBUTIONS tab or by clicking on Show contributions to the right of the sponsor section.

The CONTRIBUTIONS tab will show you all the contributions from all the sponsors in one place, whereas the Show contributions button in the sponsor section will show you the contributions of that sponsor only.

Adding a contribution to a specific site of the project

Once you have created your contribution, you can alocate portions of that contribution to specific sites of the project.

While still on the Contributions page, click on the Sites button on the contribution row or go to more options and click List benefitet Sites.

The Benefitet Sites page for that contribution will open. Here you can find all sites that are being benefitet by that contribution.

Click on the + icon in front of Benefitet Sites on the top right of the page to open the Link Site window. Search for a site or directly select it from the list by clicking on LINK.

The site will then be added to the Benefitet Sites list. The site rows include the following columns:

• Site title

• Publication state (live/draft)

On the more options button (3 dots icon) on the right side of the site row you can:

• Show details (opens the site details sidebar)

• Unlink Site

Click on the site title or on Show details to open the Benefitet Sites details sidebar and fill out the description and add the quantities of the contribution.

To add quantities to the contribution, click on the + (plus icon) next to Quantities. Choose the category and insert value.

Frontend view

Once a benefited site is linked to a contribution, it will be added to the contribution section.

By clicking on the benefitet site you will enter the site page, where the contribution will also be visible under the SPONSORSHIPS tab.

The Exclusive Sponsor Page

Activate the Exclusive Sponsor Page

To activate the exclusive sponsor page, click on the more option (3 dots) icon on the right side of the respective sponsor row and select Activate exclusive page from the dropdown menu.

Sponsors with an active exclusive sponsor page will be marked with a yellow star.

Complete the Exclusive Sponsor Page

Once you’ve activated the Exclusive Sponsor Page, new fields will appear in the Sponsor details section. Go back to the more options (3 dots icon) dropdown menu and select Show details to open the Sponsor details section.

If you scroll down the Sponsor details section, you’ll notice that a new Exclusive Sponsor Page section is now available. Here you should upload a header image, select a header color (preferably the brand color of the sponsor) and add a video if available.

Open Exclusive Sponsor Page

To open the Exclusive Sponsor Page you have 2 options:

1. Click on more options (3 dots icon) dropdown menu and select Open Sponsor page.

2. Or click on the open in new tab icon on the Sponsor details section.

Frontend view of the Exclusive Sponsor Page

• Sponsor main page:

• Sponsored project page:

• Contribution page: